Once you have a cheque book set up, printing takes about fifteen seconds. There are two routes to the same print dialog, and which one you use mostly depends on whether you have the cheque in your hand or not.
If you have not created a cheque book yet, start with creating a cheque book — ChequeMaster prints against a numbered book rather than a blank sheet, so the cheque number and the printed record always match.
Route 1: from the Print Cheque page
Open Print Cheque from the left-hand navigation. You will see your banks listed with the cheque books created under each one. Choose the bank, then the cheque book. The table below fills with every cheque in that book, one per row, with its current status.
Find the cheque number you are about to feed into the printer and click Print on that row. A window opens for the cheque details.
Fill in the payee and the amount. The amount in words is written for you as you type the figures, using the currency and formatting rules from your settings — so there is no second field to get wrong, and no mismatch between the two. Set the date, tick A/C Payee if the cheque needs crossing, then click Save & Print.
Saving and printing are one action on purpose. The cheque is recorded against that number in the same step it goes to the printer, which is what keeps your reports honest later.
Route 2: from the search box (faster)
If the physical cheque is already in front of you, skip the navigation entirely. Type the cheque number into the search box at the top of the window.
Click the cheque in the results and the same details window opens. Fill it in, Save & Print, done. Two clicks from anywhere in the software.
The search box is not limited to cheque numbers — it also matches payee names, amounts, cheque book names and layout names, so it doubles as the quickest way to answer "did we pay them, and when?".
Before your first print run
Two things are worth doing once, properly, so you are not reprinting cheques:
- Test on plain paper first. Print onto ordinary A4, then hold it against a real cheque up to the light. It costs you one sheet and saves a spoiled cheque leaf.
- Check which printer will be used. If Enable Silent Print is on, ChequeMaster sends the job straight to your default Windows printer without asking. That is convenient until your default is the wrong tray. See changing the printer.
If the first test print is close but sitting a few millimetres out, that is a margin adjustment rather than a layout problem — nudge the top and left margins in Settings instead of rebuilding the layout.
Printing more than one at a time
For payroll or a batch of supplier payments, printing one cheque at a time gets old quickly. ChequeMaster has a bulk option that takes a list and works through it in one pass — see printing cheques in bulk.
Reprinting a cheque
Printed on the wrong number, or the payee name was misspelled? You can edit a cheque and print it again as many times as you need. The record updates with it, so the reports keep reflecting what actually happened rather than the first attempt.
