A cheque is the payment. A voucher is the paperwork that explains it — what the payment was for, who authorised it, who received it. Businesses that need an audit trail generally need both, and ChequeMaster prints vouchers on A4 alongside the cheque itself.
What goes on a voucher
- Voucher title — your own heading.
- Voucher number — your internal reference.
- Voucher date.
- Description — what the payment is for. The field that makes the voucher useful six months later.
- Signature blocks — Prepared By, Approved By and Received By.
Those three signature blocks are the point of the exercise for most businesses: they separate who raised the payment, who authorised it, and who took it. That separation is what an auditor looks for.
Printing one
- Open the cheque the voucher relates to.
- Choose the voucher printing option.
- Fill in the title, number, date and description.
- Print onto A4.
Vouchers print on ordinary paper, so there is no special stock and no alignment work — the fiddly parts of cheque printing do not apply.
Voucher books
Vouchers can be organised into books, in the same way cheques are, so numbering stays sequential and you can find a voucher later by its number. Worth setting up if you issue vouchers routinely rather than occasionally.
Write descriptions for your future self
The description is the field people rush and later regret. "Payment" tells you nothing. "October site materials — invoice 4471" answers the question without anyone having to go digging.
An invoice number in the description is the single most useful thing you can put there, because it links the voucher to the document that justifies it.
Vouchers are a licensed feature
Voucher printing is not included in the free edition, which covers cheque printing only. Vouchers and reports come with the paid licence — see pricing.
Related: reports and advanced search for pulling voucher and cheque history back out.
